The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
This position is based in WFP’s Barbados Office for Caribbean Preparedness and Response, supporting the overall operation. The WFP Barbados Office is a new office designed to implement a sub-regional emergency preparedness and response capacity-strengthening programme. The jobholder will provide administrative support functions to the front office and the overall office and will report to the Head of Office or another staff as requested.
To deliver standard business support processes enabling the newly established WFP Barbados Office in its efforts to provide quality technical assistance and capacity strengthening to the Caribbean Disaster Emergency Management Agency (CDEMA) and its participating states and to support emergency response in the region as required.
1. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
2. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
3. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
4. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
5. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
6. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.
7. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
8. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standard
9. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
